Office Administrator
Weinstein A+U is an award-winning firm based in Seattle, and the recipient of the 2019 AIA Northwest and Pacific Region Firm Award. Our design approach delivers disciplined and thoughtful projects, and our firm has been recognized for design excellence on a broad spectrum of project types, including multi- and single-family residential, adaptive reuse, commercial, and public sector projects. Our 29-person office is in a beautifully rehabilitated, brick-walled studio in an historic building near Pike Place Market, which promotes an open, collaborative work environment. We are currently working in a hybrid mode, with a flexible choice of days in-office.
We are seeking an experienced, full-time office administrator. Primary tasks & responsibilities for Office Administrator:
Reception + Events
Answer calls, rout calls, and greet visitors in a courteous manner.
Direct calls and guests to the appropriate individual or place.
Receive, sort and distribute mail, packages, and general office e-mail.
Arrange for special deliveries or couriers.
Organize catering; set up and clean up for events
Set up and troubleshoot A/V for meetings/presentations
Maintain general office appearance and oversee cleaning of the kitchen area
Coordinate office projects to achieve efficient office flow, including timely purchase of supplies and equipment
Coordinate maintenance and repairs for office equipment.
Manage conference room schedules, shared technology, and other items.
Library + Supplies
Manage regularity of office supplies, kitchen supplies, and printer supplies,
including purchase and restocking.
Curate architectural samples and promotional materials from product reps.
Archive completed architectural/urban design projects, including coordination with off-site storage company.
Office Support
Provide administrative support for architectural and design staff.
Maintain printers and assist with printing, including coordination with IT vendor
Provide general filing and word processing support, including file set-up for architectural projects.
Communicate effectively with a variety of constituent groups such as senior
management, clients, peers, and outside vendors/consultants.
Assist with data entry for accounts payable.
Other office tasks as required or requested.
Job Requirements
High School Diploma or equivalent
Excellent organizational and communication skills
Ability to prioritize and handle multiple assignments at any given time
2 years minimum previous experience in an A/E office preferred
Proficient in Microsoft Office, i.e. Word and Excel
Experience with Adobe Creative Suites programs preferred
About This Company
Weinstein A+U is a mid-size, full-service architecture and urban design firm with a civic, residential, mixed-use, and non-profit client portfolio. Weinstein A+U is located to the north of the Pike Place Market, in the Belltown neighborhood of Seattle. Weinstein A+U works to make our complex world a more balanced, inspirational, and productive place in which to live, work, and participate in civic life. We do our part by coming up with innovative (and integrated) approaches that protect resources, help clients exceed their goals, and serve to make cities a welcoming place for all.
Since 1977, Weinstein A+U has built a portfolio of carefully considered projects that stand the test of time. Over the years, the firm has been honored with more than 80 national and regional awards.
Weinstein A+U offers an excellent benefits package including a competitive salary, extensive health benefits, vacation, and 401(k). Weinstein A+U is an equal opportunity employer.
To apply, email a cover letter and references to: jobs@weinsteinau.com. Please include “Administrative Assistant” and your name in the subject line. We will contact selected candidates to arrange an interview and therefore ask that you do not follow up with phone calls or drop-ins.
Weinstein A+U is committed to maintaining an equitable, inclusive and non-discriminatory workplace. We strive for a diverse staff with varied perspectives to better serve our clients and the communities we work in. Our firm motto is "shaping communities, one thoughtful building at a time.”